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How to import your Agenda in StarOffice 5.1 The vCal utility lets you write all the information in your Psion's Agenda application (appointments and tasks) to a file using the vCalender standard for exhange of calender information. This file can be used to import your appointments and tasks into StarOffice's Schedular. It is also possible to export the data from your StarOffice Schedular in vCalender format. You can use this export-file with vCal to import these data in your Epoc Agenda. On this page you will find step-by-step instructions to transfer data from your Psion to StarOffice. Part A Exporting your Agenda to file Step 1 Since vCal comes as a SIS-file, installation is very simple. Just copy the SIS-file from your computer to your Psion. Then tap the vCal icon twice to install the program. When the installer is finished you will find the vCal program-icon on the Extra's bar of your Psion. Step 2 Start vCal by tapping the program's icon. The program shows you it's first screen that allows you to enter information such as the name of the output-file etc. (click here for a screenshot (6K) Step 3 On this screen we have to tell vCal that we want to convert the Agenda to a vCalender (VCS) file. All other options on this page can be set to 'NO' since these are only used when importing a VCS-file into the Epoc Agenda. Tap the 'Continue' button to bring up the next screen. (click here for a screenshot (6K) Step 4 This next screen lets you specify the name and location of the export file and the name and location of the that holds the data you want to use. Make sure that your output-filename uses the '.vcs' extention. StarOffice recognizes this file as a vCalender file by its extention. When finished tap the Continue button again to go to the last screen. (click here for a screenshot (6K) Step 5 Om this screen there are a few choices to make. I suggest you use the settings below: Backup existing VCS file: No My name: enter your name here Show my name: No Use daylight savings: No Summer time starts: leave this field to it's default value Summer time ends: leave this field to it's default value The daylight saving items are not important when exporting data from the Psion's Agenda. In some cases you do need them when importing data in Agenda from another source. Now tap Continue again to create a vCalender file with all data (appointments and tasks) from your Agenda. When the file is created vCal will terminate and open the Psion's Agenda application. Step 6 Close the agenda and copy the VCS-file that has been created by vCal to your OS/2 computer. Part B Importing your appointments in StarOffice Step 1 Start StarOffice 5.1 and click 'Events' from the StarOffice desktop to open the Schedular. Next open the 'File' menu and select 'Import'. This opens a dialog screen browse your harddisk to specify the location and name of the vCalender file that holds all data from your Psion Agenda application.(screenshot (66K)) Step 2 The next thing to do is to make sure that the 'File Type' is set to vCalender events. When you open the list box you will notice that there is also an option called 'vCalender tasks'. This means that StarOffice imports events and tasks seperatly, although both items are present in the same vCalender file you've created with vCal (see step 4). Now click the 'Open-button' to import your data. Step 3 When Schedular finished the import of the vCalender data file you will find that your appointments are all present in StarOffice Schedular. Now check if the start and end times are the same as in your Psion Agenda. If they are different you must tell Schedular which Time Zone has to be used. Click right on the gray bar showing the time intervals on the left side of the screen to open a pop-up menu (screenshot, 78K) . From there you can change the Time Zone. Don't think that this will not occur when the country-settings on your Psion and on your PC are the same. I had to set the Time Zone to 'UTC' to get the proper result. Note 1: It looks as if the Time Zone has to be changed each time the Schedular is started. Since I'm not a regular user of StarOffice, it is possible that I missed something here. If so: please let me know! Note 2: There are some differences in the way StarOffice handles the appointments you've imported. Part C Importing your tasks in StarOffice Step 1 After the import of your appointments (called 'events' in StarOffice) has finished you have to import your 'tasks' as well. To do this Open the File menu and select 'Import' once more. StarOffice will show your vCalender file in the dialog box. Select this file, change 'File type' to 'vCalender tasks' and click the 'Open-button' to import your tasks. .

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